By using and accessing our website and submitting your details through our Website, you agree to this privacy policy. Your acceptance of our use of cookies according to this privacy policy will be requested separately. If you do not agree with the terms of this Privacy Policy, please do not provide us with personal data and leave the Website.

This is Aico Group Oy’s privacy policy according to the EU General Data Protection Regulation (GDPR). Published 24.5.2018.

Controller

Company Name: Aico Group Oy
Business ID: 29249125
Address: Tekniikantie 14, 02150 Espoo, Finland

Contact person in charge of register: Data Protection Officer Marko Voutilainen (privacy@aico.fi).

In this Privacy Policy, the controller may also be referred to as the “Company” or “we”. With Website, we refer to the controller’s Website.

Name of register

Aico Website Privacy Policy

 

1. PURPOSES OF THE PROCESSING OF PERSONAL DATA AND LEGAL BASIS

The personal data of the data subjects subject to this privacy policy can be handled for the following purposes:

  • Contact information is used to contact the person who submitted the contact request form and to send marketing communication.
  • To improve the user experience of the website
  • Tracking the number of visitors and entry sources to the website
  • Tracking the realisation of the targets of the website
  • We may use your email to send you email marketing. You can always decline to receive these emails by clicking “unsubscribe”.
  • Personal data may be combined with the Controller’s customer register and be used according to the Privacy Policy regarding customer register.

Legal basis:

1. Either the person has been asked for permission to process personal data and send messages or the person has a role at the company which justifies processing and marketing or other messages
2. Persons who use this website have accepted the processing of personal data according to this policy
3. Other justifiable interests

2. THE CATEGORIES OF DATA SUBJECTS AND THE CATEGORIES OF PERSONAL DATA

The categories of data subjects and personal data processed under this Privacy Policy may contain:

  • The contact information of the person who has submitted a contact form on our website
  • The contact information of the person who has subscribed to our newsletter
  • Data about how website visitors use our website
  • The contact information of persons who have signed up for our events

3. SOURCES OF PERSONAL DATA

Data stored in the register may be collected through customer relationships, Aico’s website (contact forms, material downloads, newsletter subscriptions), enrolment in Aico’s events, cookies on the website as well as from other publicly available internet sources.

4. COOKIES AND OTHER TOOLS

4.1 Cookies

When you visit our Website, we may employ cookies that contain information (such as a unique cookie ID) used to track your usage of our Website. This enables our systems to recognise your browser and tell us how, when and which pages on our Website are visited and by how many people, and also enables us to recognise a return visitor as a unique user. Cookies placed on the Website cannot access, read or modify any other data on a computer.

Our Website may contain links to other websites and services which serve third-party cookies outside our control and are not covered by this Privacy Policy. You should review any privacy policies, services, and applications found on such websites to understand how your information may be collected and used.

4.2 Marketing automation

The Website employs marketing automation programs from vendors operating on Aico’s behalf, which use third-party cookies to track Website use.

When a user visits our Website, the cookie stores traffic data linked to the unique ID of the cookie in the browser. If the user identifies himself by volunteering personal data, e.g. by submitting a contact form the cookie’s unique user ID is linked to the personal data volunteered by the user.

This enables Aico to supply a more personalised experience on its Website and in communications with customers and users of the Website.

4.3 Digital marketing

Aico uses third-party service providers to display advertisements on behalf of Aico across the Internet. These service providers may use cookies to collect information about your visits to our Website in order to display ads while you are visiting other websites; this information cannot be used to identify you individually. Such information is anonymous; however, your IP address may be collected.

4.4 Remarketing

Aico also uses 3rd party vendor re-marketing tracking cookies, including Google Adwords tracking cookies. This allows us to make special offers and continue to market our services to those who have shown interest in our service. We respect your privacy and are not collecting any identifiable information through the use of Google or any other 3rd party remarketing system.

4.5 Website analytics

This Website uses services such as Google Analytics, a web analytics service provided by Google Inc. Data collected by cookies about your use of the Website (including your IP address) will be transmitted to and stored by Google and other website analytics service providers, on behalf of Aico.

Aico uses website analytics for evaluating website usage, compiling reports on website activity for Website operators and providing other services relating to website activities and internet usage.

5. DISCLOSURE OF DATA AND INFORMATION TRANSFER OUTSIDE OF THE EU OR THE EUROPEAN ECONOMIC AREA

Aico will not sell, rent or disclose personal data to third parties, except for parties who process data on behalf of Aico, unless otherwise stated or required by the law or competent authorities.

Consequently, Aico may transfer personal data e.g. to its subsidiary located in the European Economic Area, its suppliers, subcontractors and other service providers and other business partners and authorities as well as to potential parties of business operations transfers or to any other third party to whom we transfer our relevant contractual rights.

Personal data can be transferred, processed and stored outside the European Economic Area only with the person’s consent and as required or permitted by the legislation.

6. PERIOD OF WHICH THE PERSONAL DATA WILL BE STORED

The controller stores personal data until there no longer are no reasons to store the data or when the person asks for his/her information to be deleted. The data of registered persons are reviewed regularly and data relating to the persons with whom we no longer communicate is deleted. 

7. GENERAL DESCRIPTION OF TECHNICAL AND ORGANISATIONAL SECURITY MEASURES

We use reasonable diligence in the processing of the register and the data is protected appropriately through information systems. When the data is stored on an internet server the physical equipment and digital information security is also appropriate. The Controller restricts access to data about data subjects only to our personnel or personnel of our subcontractors and service providers who need to know the data. 

8. THE RIGHT OF ACCESS AND TO RECTIFY AND ERASURE

The data subject has a right to request the controller to rectify the inaccurate and incomplete personal data concerning the data subject. If you wish to access your data or request for rectification send an email to the Controller (privacy@aico.fi). The Controller has the right to request you to identify yourself. The Controller will respond within the time frame set by the EU’s General Data Protection Regulation.

9. OTHER RIGHTS AFFILIATED WITH THE PROCESSING OF PERSONAL DATA

You have the right to ask for the erasure of your personal data (“the right to be forgotten”). Furthermore, you have the right – according to the EU general data protection regulation – to object to the processing of your personal data or request the restriction of the processing or the transfer of personal data from one system to another as well as the right to withdraw your consent for the processing of your personal data. All requests should be sent by email to the Controller (privacy@aico.fi). The Controller has the right to request you to identify yourself. The Controller will respond within the time frame set by the EU’s General Data Protection Regulation. The registered has the right to complain about the way the Controller processes the registered personal data. You also have the right to lodge a complaint with a supervisory authority, if you consider that our processing of personal data relating to you infringes the General Data Protection Regulation.

Changes to this Privacy Policy

Aico reserves the right to change and amend this Privacy Policy at any time. You must review this Privacy Policy from time to time for any changes and amendments.