YIT Construction needed a smooth process for handling and archiving journals in accounting. Aico Journals solved the problem.
“The application has speeded up our processes considerably. Earlier, all journals were in paper format, they were filed, and vouchers were attached to them as soon as we got them. Our accounting is project-based, so we must continuously search for attachments from the early phases of the projects”, says YIT Construction Ltd’s controller Marjut Karsimus.
“Now all journals are in electronic format, always easily accessible and above all, attachments can be found in the same location.”
YIT Construction Ltd took Aico’s predecessor eMemo into use in December 2014. eMemo, nowadays called Aico Journals, was integrated into the SAP ERP system used by YIT.
Possibility to browse electronic journals makes the difference
Handling and archiving attachments were causes of concern in YIT Construction Ltd’s financial management.
“It was one of the key criteria. We wanted browsing of vouchers and attachments to be easier. It used to cause a lot of manual work before”, Karsimus concludes.
“We wouldn’t switch back to the old system anymore”.
The deployment of the new system hasn’t affected the financial management processes. Instead, they have been replicated into the system and everything works as before.
“We have been very pleased. Creating journals from scratch or based on a template is extremely handy, and so is searching for old journals from the overall summary view. In fact, we haven’t even taken the in-built recurring journals feature into use because creating journals is so easy”.
Deployment took only one month
At YIT, the deployment project for Aico Journals was carried out in approximately one month. Typically, deployment projects take 2-3 months.
“The deployment went efficiently. We had strict schedule requirements and Aico was able to meet them”, says Hanne Simonen who ran the project at YIT.
From the end users’ point of view, the application was easy to learn and help was always quickly available. SAP uses an Excel-based journal template that resembles the Aico Journals version.
“The learning curve was steep and Aico Journals has been easy to use from the beginning. Those few times when we have needed Aico’s support, the help desk has responded quickly”, Karsimus says.
YIT has approximately 160 Aico Journals end users. Most of them have been aboard already since the testing phase, and the main users haven’t had to train them separately. Some new users have been added since then, but training them hasn’t been an issue.
“The system is so easy to use. Everyone has been able to learn the key functions without effort.”
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